Get answers to your most Frequently Asked Questions about Vital Corporate Solutions
Vital Corporate Solutions company provides a range of back office services, including bookkeeping, payroll, accounts receivable and payable, customer service and support, data entry, call center services, and other administrative tasks.
Vital Corporate Solutions staff work in a “proper” fully equipped office under professional experienced supervision. You can be assured they are actually “there” and working on ‘your’ business not juggling multiple clients from their “home office”. We will also be there to support your virtual assistant in any aspect of their work for you. Your VA will also have the full support of our HR and IT team. And you can be assured they are well paid, paid on time and all statutory payments are being made!
Vital Corporate Solutions recruitment process is usually 7 to 14 days. However, it can sometimes be a little longer, depending on the experience level you need, our current pool of candidates and how quickly we receive important information back from you, such as your Job Description, etc. Generally we send 3 resumes which prospects picks two for interview, as they are short-listed by our Sales & Account Manager. Also, we have had prospects whom have just trust her judgement.
As well as advertising locally Vital Corporate Solutions recruit most of our staff through networking. In this way we are hiring staff that we already know and trust. We have found through experience that this tends to create an increased level of loyalty and commitment that translates into better service for our clients and and low staff turn-over from job dissatisfaction. Vital Corporate Solutions aim is to offer our staff a long term and rewarding ‘career’, not just a short term “job”.
Vital Corporate Solutions focus is on matching the right clients with the right staff to ensure a Win-Win situation and a happy working environment. We usually recruit specifically to match your requirements. For more General VA roles, we usually have stand-by staff ready to start.
Vital Corporate Solutions client base is broad and varied, but they are generally small to medium business owners, who are pressed for time and cannot afford support staff locally. Most are from the US, Canada and Australia, but others are from all over the World.
Don’t worry. As well as training your virtual assistant, Vital Corporate Solutions also train you! I don’t know of any other outsourcing service that does THAT! We’ll show you how to get the best out of your virtual assistant and guide you about the best ways to get the most benefit from our services.
They help you ‘get more time’ in your work day, alleviating entrepreneurial stress and allowing you to start working ON your business, instead of being trapped, working IN it, instead.
There is a set-up cost of AUD$497 which includes purchase of the standard equipment. This will be included in the first month’s service invoice.
Vital Corporate Solutions provide a vast range of communication options to suit all client needs. Vital Corporate Solutions aim is to make communication easy and simple, just like they were working in your own office. These include:
- An office phone with a local number in ‘your’ city
- Skype
- Online management tools such as Trello, Slack or others
- VOIP phone outgoing calls are rated
Yes, Vital Corporate Solutions can source for VA’s who are willing to work depending on the work schedule you have specified.
Yes, the VA will have a complete standard IT set up. You will also need to let us know if there are any special requirements (i.e. programs) you need for the VA to use, so we can get it set up for you and your VA prior to the start date.
Vital Corporate Solutions suggest you build up trust slowly, but surely over a certain amount of time, before giving any overly sensitive information (such as copies of passports or credit card statements, etc.) to your VA. Vital Corporate Solutions also encourage you to provide a Confidentiality/Privacy Agreement between your VA for security purposes. A far as digital security is concerned, we follow all standard security protocols.
Vital Corporate Solutions observe most Local or other Client Public Holidays. If the VA is expected to work on a Local Rest Day or Public Holiday, then the client is expected to pay double the day rate. This can all be negotiated and agreed prior to start. As you can imagine, holiday policies vary by country and client company. Vital Corporate Solutions aim is always to fit in with your own holiday policies as much as possible.
Yes there are. Vital Corporate Solutions will not support clients or businesses that we feel are unethical or might cause shame or embarrassment to our staff or company. In fact we actually ‘screen’ our clients just like we do with our staff! It’s true. We are looking for staff and clients that can have a long and rewarding relationship with us. So it’s important that we take just as much care in selecting clients, as we do our staff!
Yes, our virtual assistants can do minimum of 80 hours per month. Though, this will depend on the type of support services you require. We do prefer that our VAs are hired full time though, as this provides the best working relationship and value for money. You’ll soon fill up their 40 hours a week!
Of course you can. Vital Corporate Solutions encourage our clients to do so. Our staff love to meet clients face to face and get to know them better.
The four primary reasons that drive the decision of outsourcing are; to reduce costs, on-demand expertise & resources, staffing facility and finally to have the ability to focus on core business goals and planning. A research conducted by Bloomberg reveals that outsourcing is not just about saving, it’s seen as a revolution in innovation.
Yes of course. If for whatever reason you do not want to continue with the VA that you have selected, we will recommend a potential candidate or let you select another three candidates for you to meet with, so you can choose another – completely free of charge. Though it is VERY rare that this happens.
We require at least 30 days’ notice period for the VA to do a proper handover. Within the notice period, we will also provide a replacement that suits the role.
We understand. Many of our clients felt like that at first. They thought that their business was very different, or too complex. Or that it would be too hard to work with remote staff.
Why not have an obligation free talk with one of our specialists? We’ll talk about your business, your support needs and if a VA would really benefit you. Don’t worry, we are not going to try to ‘sell’ you a VA if you or your business are not a suitable fit for this type of service! Vital Corporate Solutions are not in the business of creating unhappy customers. We’ll be ‘straight up’ with you. Though when you start to think about it, 95% of people we talk to see amazing opportunities for a VA to help them grow their business and reduce their stress.
Yes, we do offer a satisfaction guarantee on all of our services. If you are not satisfied with our services, we will work with you to make it right.
There are no contracts between a client and Vital Corporate Solutions, you can upgrade , downgrade or cancel your service. If it’s not working for you and your business, you can cancel anytime, please make sure that you inform us one month in advance.